Making a room reservation

The standard calendar that is displayed at the top of the calendar list, is your personal ETH calendar where you will create the new meeting. Check the box next to the name of your personal ETH calendar. We recommend to first uncheck the other boxes for a better overview.

Your calendar is now displayed. Please note: If you have added one or more room calendar(s) before, they appear under your personal calendar in the group "Rooms"

In the upper left corner of your Outlook window, you will find the “Meeting” option in the “Home” tab. Create a new meeting to book a room.

In the Meeting Editor, you can now search for available Rooms. Click the "Room" button at the right side of the dialog.

Please note: alternatively you can also enter the Room directly in the "To..." field.

You can now search for the room that you’d like to book, for example LFV E 11.

The display name of a room is set up as following

<Building> <Floor> <Roomnumber>

As soon as the room is displayed in the list, double click on the name to add it to the Rooms field. Then, click OK.

You will be returned to the Meeting Editor where you can finish the Meeting details, such as date and time and the subject. Add all the other participants and click on "Send".

If the "Room finder" toolbar at the right side of Outlook is not open yet, you can open it by clicking the "Room Finder" button in the menu tab. There, you can check for the availability of the room.

The room will automatically accept or decline your request and inform the creator of the event (=you in this example). As soon as it’s accepted, the meeting will be added to your personal calendar as well as to the rooms calendar. The room is now booked.

The standard calendar that is displayed at the top of the calendar list, is your personal ETH calendar where you will create the new meeting. Check the box next to the name of your personal ETH calendar. We recommend to first uncheck the other boxes for a better overview.

Your calendar is now displayed. Please note: If you have added one or more room calendar(s) before, they appear under your personal calendar as "Shared calendars"

In the upper left corner of your Outlook window, you will find the “Meeting” option in the “Home” tab. Create a new meeting to book a room.

In the Meeting Editor that opens up, you will be able to select a certain location. Click on the book icon next to the “Location” field to open your address book.

You can now search for the room that you’d like to book, for example LFV E 11.

The display name of a room is set up as following

<Building> <Floor> <Roomnumber>

As soon as the room is displayed in the list, double click on the name to add it to the location field. In this dialog, you can also check the availability of the room by clicking the "Check availability" button at the bottom right corner of the window.

You will be returned to the Meeting Editor where you can finish the Meeting details, such as date and time and the subject. Add all the other participants and click on "Send".

The room will automatically accept or decline your request and inform the creator of the event (=you in this example). As soon as it’s accepted, the meeting will be added to your personal calendar as well as to the rooms calendar. The room is now booked.